REQUEST FOR BIDS
SMALL PUBLIC WORKS PROJECT
Bids are due by 11:00 a.m. Friday, June 2, 2017
Prevailing Wages Are Required To Be Paid
Please examine the enclosed sample contract documents and contract specifications carefully so that you will be familiar with the requirements of the Small Public Works Contract.
PROJECT TITLE: CIP 17-11 ADA Intersection and Sidewalk Improvements
Description of Work
Project involves replacing five non-compliant intersections to make them conform to Americans with Disabilities Act (ADA) rules and specifications. To make these five intersections compliant, work will consist of replacing curb ramps, sidewalk, curb and gutter. Some roadway patching will be required. The project also involves completing five separate sidewalk gaps that exist in City’s sidewalk system. To complete these gaps work will consist of replacing and installing new curb ramps, sidewalks, driveway approaches, curb, gutter, as well as some tree removal, clearing, and grubbing. A site visit between interested contractors and the City will be held to show and discuss the scope of work required. Please see the following for more details:
- Exhibit A for a map of the 5 intersection locations and the 5 sidewalk gap locations
- Exhibit B for standard details of the design
- Exhibit C for descriptions and specifications of the bid items
- Exhibit D for bid proposal
- City of Sumner’s Sample Small Works Contract
Each of the five intersections and the five sidewalks gaps will be listed under their own distinct schedules in the bid proposal. The City will decide on which schedules to award based on the bids received and the funds available.
Contractor shall provide traffic control for duration of the project. Contractor shall submit traffic control plans to the City before work begins.
All work shall be completed in conformance with the 2016 WSDOT Standard Specifications for Road, Bridge and Municipal Construction, DOT Form 224-698 EF, and the City of Sumner Standards.
Five intersection locations within the City of Sumner:
- 155th Avenue Court East and 63rd Street Court East
- 154th Avenue Court East and 63rd Street Court East
- Sumner Avenue and Rainier Street
- Lewis Avenue and Voight Street
- Meade Avenue and Silver Street (South Tee)
Five sidewalk gap locations within the City of Sumner:
- Bonney Avenue from Main Street to approximately Maple Street
- Mason Street Alley (just east of Wood Avenue)
- Mason Street in front of residence – 1502 Mason St and 1507 Mason Street
- Meade McCumber Road East in front of residence – 15513 Meade McCumber Rd. E
- North West Corner of Meade McCumber Road East and 158th Avenue East
A site visit is scheduled for Thursday, May 25th, 2017 at 10:00 AM. We will meet first at intersection 1. 155th Avenue Court East and 63rd Street Court East
Bidders are responsible to check the City of Sumner website at http://sumnerwa.gov for the issuance of any addenda prior to submitting a bid.
Bids must be submitted on the enclosed Proposal and be completed in the itemized format for each item of work and material required to produce the finished product(s). Bids must be emailed or delivered to Andrew Leach, at firstname.lastname@example.org no later than 11:00 a.m., on Friday, June 2, 2017.
A formal bid opening will not be held. Upon selection of a contractor, a summary of all bids received for this project will be available on the City of Sumner website at http://sumnerwa.gov.
This project is subject to all provisions of RCW 39.12. A copy of the applicable prevailing wage schedule will be furnished upon request or can be obtained at Labor and Industries website at https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.
No payment shall be issued until the City receives a “Statement of Intent to Pay Prevailing Wages” form, approved by the State Department of Labor and Industries from the Contractor and each and every Subcontractor. No final payment or release of any retainage will be made until the City receives an “Affidavit of Wages Paid” form, approved by the State Department of Labor and Industries from the Contractor and each and every Subcontractor.
Industrial Insurance (Workers Comp)
All Contractors and Subcontractors are required to pay industrial insurance for all employees involved in the performance of the work described herein. Failure to pay will be a breach and justify a demand on the contract bond. This obligation survives final acceptance. Industrial Insurance rates may be found on the web at http://lni.wa.gov/ClaimsIns/Insurance/RatesRisk/Check/RatesHistory/default.asp.
Contractor shall procure and keep in force during the term of this contract Commercial General Liability insurance on an occurrence basis in an amount not less than $1,000,000 per occurrence and at least $2,000,000 in the annual aggregate, including but not limited to premises/operations (including off-site operations), blanket contractual liability and broad form property damage. Prior to the Contractor performing any work under this contract, Contractor shall provide the City with a Certificate of Insurance evidencing the insurance required and, by endorsement to Contractor’s liability policy(ies), naming the City of Sumner, its officers, employees, agents, and the same for BNSF as Additional Insured.
The Contractor agrees to repair and replace all property of the City and all property of others damaged by itself, its employees, and subcontractors, and agents.
It is understood that the whole of the work under this contract is to be done at the Contractor’s risk and that he/she has familiarized itself with the conditions of excavation, backfill, materials, climatic conditions, and other contingencies likely to affect the work and has made its bid accordingly and that he/she is to assume the responsibility and risk of all loss or damage to materials or work which may arise from any cause whatsoever prior to completion.
City of Sumner Business License
A current City of Sumner Business License is required by the prime contractor and their sub-contractors prior to performing work in the City of Sumner. You may obtain an application on-line by going to http://sumnerwa.gov/working/license/ .
In addition to the quoted price, the contract for this project will be awarded to the lowest responsible bidder based on the bidder’s ability, capacity and skill to perform the required work within the specified time, the quality of the bidder’s performance of previous contracts or services and the bidder’s compliance with laws relating to the contracts or services.
The City of Sumner shall issue a contract to the successful bidder. Work may proceed when the following conditions have been met:
- The contract has been fully executed by both parties
- A Certificate of Insurance together with a CG2010 endorsement of equivalent has been found acceptable by the City Attorney
- A Contract Bond has been executed
- A Statement of Intent to Pay Prevailing Wages, approved by the State Department of Labor and Industries has been received from the Contractor and each and every Subcontractor
The City of Sumner reserves the right to reject any or all bids, waive technicalities or irregularities and to accept any bid if such action is believed to be in the best interest of the City.
Pursuant to RCW 60.28, a sum of five percent (5%) of the monies earned by the Contractor will be retained. Please see City of Sumner Contract for more details.
Upon completion of the project, the City will process a payment to the Contractor in the amount of 95% of the total contract price, provided the City has received all approved Intent to Pay Prevailing Wages forms. The remaining 5% shall be held by the City for 45 days following the City’s acceptance of the project, or until the City’s receipt of all approved Affidavit of Wages Paid forms, required releases and settlement of any liens filed under Chapter 60.28 RCW, whichever is later.
Time of Completion
Work shall start within ten (10) calendar days after execution of the contract and the issuance of a notice to proceed; and shall be completed within sixty (60) working days.
Andrew Leach, City of Sumner Public Works, at 253.299.5711 or email@example.com.
Plans and Specifications will be available for free electronically with online registration at https://www.solicitbid.com.