REQUEST FOR QUALIFICATIONS (RFQ) FOR THE FEASIBILITY AND DESIGN FOR A NEW OPERATIONS FACILITY AND DESIGNS FOR AN UPGRADE TO AN EXISTING OPERATIONS FACILITY ALONG WITH COST ESTIMATES

INTRODUCTION
The City of Sumner is requesting qualifications for the feasibility, design and cost estimates for a new operations facility as well as upgrading a current operations facility.

BACKGROUND AND DISCUSSION
The City of Sumner is seeking professional services to determine the feasibility of a new operations facility and design of an upgrade to a current operations facility.

The new operations facility could include the Cemetery, Facilities, and Parks Departments as well as other departments and equipment. The feasibility and design work will include site selection, design concepts and cost estimates.

The current operations facility houses the Water, Sewer, Storm, Fleet and Street Department. It needs an upgrade to continue to house this large workforce.  The upgrades could include a redesign of the current office building and adding additional buildings to the current site.  The design work will include plans, specifications and estimates.

The City of Sumner reserves the right to retain the services of responsive firm(s) for subsequent phases associated with the project.

CONSULTANT QUALIFICATION
The Statement of Qualifications (SOQ) should include detailed information regarding the Consultant’s experience on similar projects. Submit five (5) hard copies of the SOQ along with a PDF and please limit the SOQ to twenty (20) total pages without the optional brochure.

Please include a statement to the effect the consultant’s project lead and key team members, as well as sub consultants, will not be replaced without prior approval of the City. The Consultant’s qualifications should include the following information:

  1. List at least five (5) but no more than seven (7) projects of similar complexity and magnitude undertaken and completed in the past ten (10) years and provide references and a phone number for each reference.
  2. Provide resumes of no more than four (4) key members of the proposed project team and no more than four key members of each sub consultant who will work on this project. Each resume should be limited to no more than two (2) pages in length.
  3. Of the listed reference projects, list the involvement of proposed project team members for whom resumes have been submitted.
  4. Familiarity with relevant codes and ability to coordinate projects with jurisdictional agencies.
  5. List sub consultants and specify their involvement on the project. List no more than five projects of similar complexity and magnitude undertaken by the sub consultant in the past five (5) years and provide references and phone numbers for each project. List your approach to this particular project.
  6. The consultant may submit a brochure or narrative discussion, not to exceed two (2) 8.5” x 11” single sided pages, that provides any further information describing the firm’s qualifications for this project (not included in the 20 pages).
  7. The proposal should be accompanied by a brief introductory letter stating your firm’s interest in the project (not included in the 20 pages).

Selection Procedure:  After the deadline for acceptance of proposals, the City will evaluate the Technical Qualifications and will determine rankings based upon materials submitted and oral interviews using the selection criteria.  If a contract cannot be negotiated with the top ranked firm, the City will contact the firm with the next ranked Technical Proposal and attempt to negotiate with that firm.  The process will be repeated until an agreement is reached.

Selection Criteria: The Consulting Team selected for this project should have demonstrated experience in site feasibility and operations facility design.  Selection shall be based on the following:

  1. Consultant’s understanding of the City’s desires and general approach to the project as demonstrated in the project description and scope of work.
  2. Completeness of the work included in the Proposal.
  3. Consultant’s experience with projects of similar complexity and function.
  4. Qualifications of the Consultant’s staff assigned to this project.
  5. Demonstrated ability of the Consultant to perform high quality work, to control costs, to meet schedules, and approach to this project.
  6. Demonstrated understanding of relevant codes and ability to coordinate projects with jurisdictional agencies.

Interviews of the top firms may be conducted in person. References may be solicited and their feedback will be incorporated into the scores for the interview.

Written proposals will be reviewed and evaluated by an Evaluation Committee which may be comprised of, but not limited to, City staff, appointed or elected officials, and other planning or environmental professionals. The Evaluation Committee will rate written proposals based on the evaluation criteria listed above.

Submittal Deadline: Five (5) hard copies and one (1) electronic copy of the Technical Proposal must be forwarded to the attention of Derek Barry, Public Works Manager, at the following address by 3:00 p.m. on April 13th, 2018:

City of Sumner
1104 Maple Street
Sumner, WA 98390

Any proposal received after the specified date and time will automatically be rejected and will not receive any further consideration by the City. Postmarks will not be accepted.

Propsal Contact Person: All questions regarding this solicitation should be directed to Derek Barry, Public Works Manager, at (253) 299-5714.

The City of Sumner in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all consultants that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit statement of qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.