REQUEST FOR QUALIFICATIONS

166th Ave E Roadway Widening and Intersection Signalization

CIP 13-11

Project Name: 166th Ave E Roadway Widening and Intersection Signalization

Released Date: October 3, 2018

Contact Person: Andrew Leach

Phone Number: (253) 299-5711

Email Address: andrewl@sumnerwa.gov

Deliver submittals to:

City of Sumner
Attn: Public Works
1104 Maple St., Suite 260
Sumner, WA 98390

Submittal Deadline:

Qualifications are due before 2:00p.m. on October 24, 2018
Postmarks will not be accepted.

Publication Dates

Published in the Tacoma News Tribune, October 3rd, 2018 and October 10th, 2018.

Published in the Seattle Daily Journal of Commerce, October 3rd, 2018 and October 10th, 2018

Introduction

The City of Sumner is seeking the services of consulting firms to prepare Planning, Design, Right-of-Way, and Construction Engineering services for the widening of 166th Avenue East and the signalization of the 166th Avenue East and SR 410 westbound ramp intersection.  Congestion at the 2-lane roadway bottleneck just north of the SR 410 interchange causes substantial delays and queues for motorists travelling between Sumner and unincorporated Pierce County.  Traffic queues of 0.75 miles are common for southbound traffic approaching the overpass during the PM peak commute period.

Scope Assumptions:

  • The primary elements of the completed project are expected to include signalization of the 166th Ave E and SR 410 westbound ramp intersection and widening of 166th from the SR 410 westbound ramp intersection to approximately 600’ north of the intersection of 166th Avenue East and 64th Street East
  • The secondary elements of the completed project are expected to include replacement of the signal at 166th Avenue East and 64th Street East, construction of a fish passage culvert within the project footprint to carry Salmon Creek, and replacement of City water and sewer systems within the project footprint.
  • The non-constructed significant elements of the completed project are expected to include WSDOT coordination regarding SR 410 ramp modifications, private utility coordination with Puget Sound Energy for pole relocation, right-of-way acquisitions of affected parcels, and environmental coordination regarding environmentally sensitive areas within the project site.

Expected Project Phasing:

  • The first phase of this project is a planning phase during which a consultant will prepare planning documents including but not limited to an Intersection Control Analysis, a Basis of Design, and Plans for Approval. These will require significant WSDOT coordination and eventual WSDOT approval of the planning documents.
  • Once the planning phase is complete, the project will begin the design phase, during which a consultant is expected to prepare bid-ready Design Plans, Design Specifications, and Project Estimate while also completing any needed environmental permitting.
  • Once the design phase has reached an appropriate level of development, the project will begin right of way (ROW) phases during which a consultant is expected to complete appraisals and ROW negotiations at the City’s direction to secure the properties needed for the development. The project is expected to affect between three and five parcels.
  • Once the project has been bid and a contractor selected, the project will begin the construction phase, during which a consultant is expected to provide construction management services. Construction services shall be completed to an auditable and professional level that would be of a quality expected of any federal aid project.

Project Assumptions:

  • The design year for this project is 2040.
  • The project environmental process is expected to be a documented categorical exclusion.
  • The planning-level construction cost estimate is $5,400,000.

The Consultant selected by this process will be expected to complete the project planning phase and the City reserves the right to use the selected respondents for any or all subsequent phases of work associated with this project.  The Consultant will work closely and collaboratively with City of Sumner staff, and project stakeholders.

Submittal Requirements

  1. Introduction: Provide a brief introductory letter stating the firm’s interest in the project.
  2. Discipline: Provide a clear and concise statement of your firm’s specialty or specialties.
  3. Consultant Qualifications: Consultant qualifications should include detailed information regarding the Consultant’s experience on similar projects.
  4. A statement to the effect that the consultant’s project lead and key team members, as well as sub consultants, will not be replaced without the prior approval of the City shall be included. The Consultant’s qualifications should include the following information:
    a.) Briefly describe at least three (3) but no more than five (5) projects of similar complexity and magnitude undertaken and completed in the past five years and provide references and a phone number for each reference.
    b.) Provide brief resumes of no more than four key members of the proposed project team(s) and no more than two key members of each sub consultant who will work on this project.
    c.) Of the listed reference projects, list the involvement of proposed project team members for who resumes have been submitted.
    d.) List sub consultants and specify their involvement on the project. List no more than three projects of similar complexity and magnitude undertaken by the sub consultant in the past five years and provide references and a phone numbers for each project.
    e.) Familiarity with relevant codes.
    f.) You may submit a brochure or narrative discussion that provides any further information describing the firm’s qualifications for this project.

Submit 5 hard copies and one electronic file on a compact disc to the delivery location. The submitted statement should not exceed 15 pages of content. This includes: the introductory letter and all other requirements. A page is counted as one side of a sheet of paper. Subsequent to the deadline for acceptance of responses, the City will evaluate statements and determine rankings based upon materials submitted.

Selection Procedure

The City will complete a technical evaluation of the submitted qualifications and conduct oral interviews (if deemed necessary by the City) using the selection criteria indicated below. Selection of a consultant will be based on evaluation. The top ranked consultant will have the opportunity to enter an agreement with the City.  If an agreement cannot be reached with the top ranked firm, the City will contact the firm with the next ranked technical proposal and attempt to negotiate with that firm.  The process will be repeated until an agreement is reached.  The City of Sumner retains the right to negotiate the final proposal agreement.

Selection Criteria: Selection shall be based on the following:

a. Completeness of the Statement of Qualifications.

b. Consultant’s experience with projects of similar complexity and function.

c. Qualifications of the Consultant’s staff being assigned to this project.

d. Demonstrated ability of the Consultant to perform high quality work, to control costs and to meet schedules.

e. Demonstrated understanding of relevant codes and ability to coordinate projects with jurisdictional agencies.

The City of Sumner, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Categories: Bids & RFQs