CITY OF SUMNER

REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES CIP 21-17 SUMNER WWTF BIOSOLIDS EQUIPMENT MODERNIZATION

The City of Sumner solicits interest from consulting firms with expertise in providing engineering and professional services in the areas of design, architecture, engineering, and construction management. Services are anticipated to commence in the fourth quarter of 2021 and extend for approximately eight (8) years with the option for the City of Sumner to extend the contract term for additional time and money if necessary.

The City of Sumner reserves the right to amend the terms of this “Request for Qualifications” (RFQ), to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

The City of Sumner reserves the right to retain the services of responsive and qualified firm(s) for subsequent phases associated with this project.

Prospective consultants will be held to Federal EEO requirements for federally funded projects and to the ADA and Civil Rights requirements as adopted by the City of Sumner.

Project Description

The City of Sumner, in conjunction with Bonney Lake as a joint owner of the Wastewater Treatment Facility (WWTF) desires to replace various equipment necessary in the production of the class A biosolid distributed as SumGrow. Equipment specifically identified for modernization include the biosolids dryer, dissolved air flotation thickener (DAFT), waste gas burner, standby power generator, and odor control systems. Other equipment and portions of the facilities associated with this equipment may also be replaced in conjunction with this work, including but not limited to polymer feed systems, material conveyors, and heating oil systems.

The City of Sumner is concerned that equipment is operating inefficiently, that service and repair of non-redundant equipment is not available, and that as key equipment approaches the end of its service life the potential for consequential service interruptions increases.

Initial work to be performed by the Consultant is anticipated to be the preparation of an engineering report to serve as a facility plan amendment identifying the engineering parameters for subsequent improvements. The plan shall be fiscally constrained and identify the parameters for project sequencing to address operational impacts during construction activities. Similar reports may be required to support various applications for outside funding.

Subsequent phases of work are anticipated to entail final design of the project(s) identified in the initial engineering report as required to prepare a construction ready project and construction support services while the improvements are constructed.

Respondents may include sub-consultants within their project team.

A package of supplemental information is available here or by contacting Jason Van Gilder at jasonv@sumnerwa.gov.

Evaluation Criteria

Submittals will be evaluated and ranked based on the following criteria:

  1. Qualifications of the proposed project manager and key staff members;
  2. Qualifications/expertise of the firm in completing wastewater biosolids treatment modernization projects, thermal dryer equipment planning and design, biosolids master planning, and solids processing energy evaluations. Projects of similar complexity and function, particularly those creating class A biosolids should be highlighted;
  3. Consultant’s approach to the City’s project as demonstrated in a description of their approach to the work;
  4. Familiarity with Ecology standards, available funding programs, relevant codes, and City planning requirements; and
  5. Demonstrated ability of the Consultant to perform high quality work, control costs, meet schedules, prepare documentation, and ensure project commitments are met.

Selection Procedure

After the deadline for acceptance of proposals, the SOQ will be reviewed and evaluated by an Evaluation Committee comprised of, but not limited to City staff, appointed or elected officials, and individuals chosen by Public Works staff to participate. The Evaluation Committee will rate written proposals based on the evaluation criteria listed above.

The City may choose to interview the top firms as ranked by the Evaluation Committee. Information from the interviews along with feedback from references will be incorporated into the final rankings.

If a contract cannot be negotiated with the top ranked firm, the City will contact the next firm in line and attempt to negotiate with that firm. The process will be repeated until an agreement is reached.

Format

The SOQ should describe the composition of the proposed team, the qualifications of the key individuals identified on that team, the relevant experience of the team on similar projects, and the team’s proposed approach to addressing the City’s needs. Consultants may include sub- consultants within their project team.

The Consultant’s SOQ should include the following information:

  • The proposal should be accompanied by a brief introductory letter stating your firm’s interest in the project.
  • Highlight no more than eight (8) key members of the proposed project team inclusive of key sub-consultants. Each member identified should be available for this project. Please include a statement of assurance that listed team members, including those of sub- consultants, will not be replaced without prior approval of the City.
  • List projects of similar complexity and magnitude worked on in the past ten (10) years and provide references and a phone number for each reference.
  • Reference projects should list the involvement of proposed project team members highlighted within the proposal.

The SOQ should consist of no more than twenty-four (24) pages. A cover page will not be counted in the twenty-four (24) page limit.

Submittal Deadline:

An electronic file containing the SOQ in a single .pdf document shall be transmitted by email or other electronic means by 2:00 pm on November 9th, 2021 to Jason Van Gilder at jasonv@sumnerwa.gov.

Any proposal received after the specified date and time may be rejected and not receive any further consideration by the City.

Proposal Contact Person:

All questions regarding this solicitation should be directed to Jason Van Gilder, PE, Associate City Engineer, at jasonv@sumnerwa.gov or (253) 299-5703.

Americans with Disabilities Act (ADA) Information

This material can be made available in an alternate format by emailing Jason Van Gilder, Associate Engineer at jasonv@sumnerwa.gov or 253-299-5703.

Title VI Statement

The City of Sumner in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Dates of Publication:

Tacoma News Tribune: October 12th and October 19th, 2021

Seattle Daily Journal of Commerce: October 12th and October 19th, 2021

Supplemental Materials

To access the supplemental materials, please use this link to Liquidfiles to download the packet (338MB).

*General Sewer Plan document:  (The original appeared to have been corrupted in the original packet of supplemental materials) Download General Sewer Plan

Categories: Bids & RFQs

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