CITY OF SUMNER
REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL SERVICES FOR LIFT STATION 3 STUDY and DESIGN SERVICES
The City of Sumner solicits proposals from consulting firms with expertise in municipal wastewater systems and engineering design services. Services are anticipated to be completed during the 2027 calendar year, but may extend beyond depending on schedule.
The City of Sumner reserves the right to retain the services of responsive firm(s) for subsequent phases associated with this work.
The City of Sumner reserves the right to amend the terms of this “Request for Qualifications” (RFQ), to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses.
Project Description
The City of Sumner invites proposals from qualified firms to provide professional engineering services for the evaluation and planning of Lift Station No. 3.
The project aims to identify and determine the long-term operational needs of Lift Station No. 3.
The scope of work includes, but is not limited to:
- Evaluate Lift Station No. 3 alternatives for eliminating or relocating Lift Station No. 3, as the station is nearing a major upgrade and the existing location is within a buffer area and is not desirable for long-term operation. The evaluation shall identify and recommend a preferred alternative, which may include, bypass, relocation, or elimination of the lift station.
- Prepare a study documenting the findings and recommendations for Lift Station No. 3, including a recommended course of action and planning-level cost estimates for evaluation by the City.
- Implement the design for the course of action selected based on the study. Prepare full plans, specifications, and estimate for construction.
The selected consultant shall demonstrate experience in municipal wastewater collection systems, sewer rehabilitation and replacement projects, lift station evaluations, and public infrastructure design.
Evaluation Criteria
Submittals will be evaluated and ranked based on the following criteria:
- Qualification of the proposed project manager and key staff members.
- Qualifications/expertise of the firm with experience on projects of similar complexity and function.
- Consultant’s approach to the City’s project as demonstrated in a description of their approach to the work.
- Familiarity with City standards, relevant codes, and City planning requirements;
- Demonstrated ability of the Consultant to perform high-quality work, control costs, meet schedules, prepare documentation, and ensure project commitments are met; and
- Relevant and demonstrated experience on similar projects.
Selection Procedure
After the deadline for acceptance of proposals, the Submittal’s will be reviewed and evaluated by an Evaluation Committee comprised of, but not limited to, City staff, appointed or elected officials, and individuals chosen by Public Works staff to participate. The Evaluation Committee will rate written proposals based on the evaluation criteria listed above.
The City may choose to interview the top firms as ranked by the Evaluation Committee. Information from the interviews along with feedback from references will be incorporated into the final rankings. If selected, interviews are expected to be the week of November 30th.
If a contract cannot be negotiated with the top-ranked firm, the City will contact the next firm in line and attempt to negotiate with that firm. The process will be repeated until an agreement is reached.
Format
The Proposal should describe the composition of the proposed team, the qualifications of the key individuals identified on that team, and the relevant experience of the team on similar projects. Respondents may include subconsultants within their project team.
The Consultant’s Proposal should include the following information:
- The proposal should be accompanied by a brief introductory letter stating your firm’s interest in the project.
- Provide resumes of no more than three (3) key members of the proposed project team inclusive of key subconsultant who will work on this project.
- List projects of similar complexity and magnitude undertaken and completed in the past ten (10) years and provide references and a phone number for each reference.
- Reference projects should list the involvement of proposed project team members for whom resumes have been submitted.
- Please include a statement of assurance that listed team members, including those of subconsultants, will not be replaced without prior approval of the City.
- A description of the consultant’s anticipated approach to developing the project scope, schedule, and fee.
The Proposal should consist of no more than ten (10) pages. The cover letter, front and back covers, and section dividers will not be counted in the ten (10) page limit.
Submittal Deadline:
Please submit an electronic version of your Statement of Qualifications in a single .pdf document by email or other electronic means bids@sumnerwa.gov no later than 1:00 p.m. on November 18th, 2026. If a non-electronic means of submission is preferred, coordinate with the contact person below at least 48 hours prior to the submittal deadline. Any proposal received after the specified date and time may be rejected and may not receive any further consideration by the City. All questions regarding this solicitation should be directed to Drew Mayo, CACM Assistant Engineering Manager at (253) 299-5719 or bids@sumnerwa.gov.
Americans with Disabilities Act (ADA) Information
The City of Sumner in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing the Contact person or by calling collect 253-299-5700.
Title VI Statement
The City of Sumner in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Dates of Publication:
Courier Herald: October 28th, 2026
Seattle Daily Journal of Commerce: October 28th, 2026
