Soliciting Agency: City of Sumner
Project: Water Sites Cellular Telemetry Conversion & PLC Modernization
The City of Sumner is soliciting proposals from qualified contractors to provide services related to Cellular Telemetry Migration and, PLC Modernization for the City’s water system facilities.
The work includes furnishing all hardware, programming, configuration, coordination, installation, and testing necessary to upgrade existing telemetry and control systems at seven (7) water sites and the Water Shop Master Telemetry Unit (MTU) building.
The City of Sumner reserves the right to amend terms of this “Request for Proposal” (RFP), to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses.
Prospective respondents will be held to the ADA and Civil Rights language adopted by the City of Sumner.
Project Description
The City of Sumner is seeking to establish an agreement with a qualified contractor to replace the City’s existing radio-based telemetry system with a new cellular-based telemetry network that integrates seamlessly with the City’s existing water Supervisory Control and Data Acquisition (SCADA) system. The project includes work on the following seven (7) water system sites: Dieringer Well, North Tank, Central Well, Sumner Springs, County Springs, South Well, Viewpoint Tank. Additionally, the City seeks to modernize existing Programmable Logic Controllers (PLCs) at each site, upgrading to CompactLogix units capable of supporting redundant cellular and radio telemetry communications.
Evaluation Criteria
Submittals will be evaluated and ranked based on the following criteria:
- Qualifications/expertise of the firm with the PLC, SCADA, and telemetry systems work; experience with projects of similar complexity and function.
- Consultants’ approach to the City’s project as demonstrated in a description of their approach to the work.
- Familiar with NFPA 70E, OSHA, FCC Regulations and other relevant standards
- Pricing and Cost Effectiveness of materials and related analysis and services.
- Past Performance and References
Selection Procedure
After the submittal deadline, the proposals will be reviewed and evaluated by an Evaluation Committee comprised of, but not limited to, City staff, appointed or elected officials, and individuals chosen by Public Works staff to participate. The Evaluation Committee will establish a numerical score for each proposal within each category listed above.
The City reserves the right to negotiate a final contract which is in the best interest of the City
considering cost effectiveness, familiarity and expertise of the firm(s) and quality central control. Once a tentative selection has been made by the evaluation committee, City staff will attempt to negotiate a contract with the preferred Proposer. If the negotiations are not successful, City staff will negotiate with other qualified Proposers in order of their respective scoring of the proposals until an agreement is reached, or City staff decide to terminate the selection process.
Format
The proposal should include the following information:
- The proposal should be accompanied by a brief introductory letter stating your firm’s interest in the project.
- Provide resumes of no more than three (3) key members of the proposed project team inclusive of key subconsultant who will work on this project.
- List projects of similar complexity and magnitude undertaken and completed in the past ten (10) years and provide references and a phone number for each reference.
- Demonstrate understanding of the scope of work.
- Cost Proposal
- Description of company’s safety policies and procedures, and compliance with NFPA 70E, OSHA, FCC Regulations and other relevant standards.
The proposal should consist of no more than ten (10) pages. The cover letter, front and back covers, and section dividers will not be counted in the ten (10) page limit.
Submittal Deadline:
Please submit an electronic version of your proposal in a single .pdf document by email or other electronic means to bids@sumnerwa.gov no later than 11:00 a.m. on September 2nd, 2026. Hard copy submittals are not required. Any proposal received after the specified date and time may be rejected and may not receive any further consideration by the City. Postmarks will not be accepted. All questions regarding this solicitation should be directed to Thi Le, Engineering Specialist at (253) 299-5718 or bids@sumnerwa.gov.
Americans with Disabilities Act (ADA) Information
The City of Sumner in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing the Contact person or by calling collect 253-299-5700.
Title VI Statement
The City of Sumner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
ATTACHMENTS
- City of Sumner Good & Services Contract Sample
- Exhibit A – Scope of Work
Dates of Publication:
Courier Herald: August 19th, 2026
Seattle Daily Journal of Commerce: August 19th, 2026
